Who we are

Setting The Tone (STT) is a TV and film production company based in Atlanta, Georgia. Our website address is: https://settingthetone.tv and http://settingthetone.com.

We believe that open communication is essential, and we’re committed to being transparent about our data practices. In line with this, the purpose of this document to outline how we treat your personal data. If you have any questions or concerns about how your data is used or shared, please don’t hesitate to reach out to us. Your trust is paramount, and we’re dedicated to maintaining that trust through transparent practices.

 

What personal data we collect and why we collect it

 

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

 

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

 

Contact forms

We may use forms on our website to collect your personal information. Our forms are hosted on our website, which utilizes an environment that benefits from advanced security measures. In addition, we have implemented SSL (Secure Sockets Layer) encryption for our website.

 

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

 

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

 

Analytics

We utilize analytics software to measure various aspects of our website, including traffic and user interactions. This data helps us gain insights into how visitors engage with our content and allows us to continually improve their experience.

It’s important to note that the data collected through analytics is anonymized and aggregated, meaning that it doesn’t identify individual users personally. This approach ensures your privacy while providing us with valuable information to enhance our website’s performance and relevance.

Rest assured, our commitment to safeguarding your data extends to every aspect of our operations, including the responsible and ethical use of analytics to better serve you and all our visitors.

 

Who we share your data with

We collaborate with MailChimp to facilitate the sending of marketing communications to our valued subscribers. This enables us to keep you informed about updates, news, and offerings related to our productions.

Additionally, for our esteemed cast and crew members, who we consider as part of our internal team, we utilize MailChimp to distribute essential internal communications. This ensures effective coordination and keeps everyone involved in our projects well-informed.

We want to emphasize that the information shared with MailChimp is limited to what’s necessary for the specific purpose – whether it’s sending marketing materials to our broader audience or facilitating internal communications with our cast and crew members. Your data privacy remains a priority, and we take measures to ensure that information is handled responsibly and in accordance with relevant privacy regulations.

 

How long we retain your data

Unless you take provisions to delete your data, we may hold your information indefinitely.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

 

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

 

Where we send your data

In addition to storage on our servers, we currently maintain records with MailChimp.com for the purpose of marketing and/or essential communications. These records are synchronized with one or more other databases on our servers.

Visitor comments may be checked through an automated spam detection service.

 

Your contact information

If you provide us with your contact information, we will store it on our servers for the sole purpose stated in the form you completed. We may retain this information indefinitely until you request us to delete this information. In certain circumstances, we may remove your information from our servers but retain a copy offline for legal or tax-related purposes.

 

How we protect your data

Certainly, safeguarding your data is a top priority for us. As part of our data protection strategy, we have chosen a reputable hosting provider, utilizing an environment that benefits from advanced security measures. In addition, we have implemented SSL (Secure Sockets Layer) encryption for our website. This encryption ensures that any data transmitted between your browser and our server remains secure and confidential.

Furthermore, we regularly update our site’s software and plugins to the latest versions, addressing potential vulnerabilities and enhancing security. Our team consistently monitors for any suspicious activities, swiftly addressing and neutralizing any potential threats.

We are committed to maintaining a robust defense against unauthorized access, data breaches, and other security risks. Your trust in us is of utmost importance, and we are dedicated to maintaining the highest standards of data protection for your peace of mind.

 

What data breach procedures we have in place

In addition to utilizing standard web hosting with automated backups, we have implemented comprehensive measures to address potential data breaches. These measures include continuous monitoring of security protocols, regular software updates, and stringent access controls to safeguard your information. Rest assured, in the unlikely event of a data breach, we have a detailed response plan ready. This plan encompasses prompt identification and containment of the breach, communication with affected parties, coordination with relevant authorities, and taking necessary steps to mitigate any potential harm. Your privacy and data security remain paramount, and we are committed to upholding these standards diligently.

 

What third parties we receive data from

We currently maintain records with MailChimp.com for the purpose of marketing and/or essential communications. These records are synchronized with one or more other databases on our servers.

 

What automated decision-making and/or profiling we do with user data

 

We may use automation and artificial intelligence to make automated decisions, such as account activation and market segmentation. If you work for or provide services for Setting The Tone, we may profile your information to better organize our communications with you.